EFFECTIVE CONSTRUCTION PLANNING PROCESS

The basic steps in the management planning process involve creating a road map that outlines each task the company must accomplish to meet its overall objectives.

1.            Establish Goals. ...

2.            Gathering necessary Information

3.            Identify Resources. ...

4.            Establish Goal-Related Tasks. ...

5.            Prioritize Goals and Tasks. ...

6.            Create Assignments and Timelines. ...

7.            Establish Evaluation Methods.

8.            Identify Alternative Courses of Action:

• Even the best-laid plans can sometimes be thrown off track by unanticipated events. A management plan should include a contingency plan if certain aspects of the master plan prove to be unattainable. Alternative courses of action can be incorporated into each segment of the planning process, or for the plan in its entirety.

9. Implementation of Plans: 

     The last and major step in planning process is the implementation part. The planning should be put into action so that business objectives may be achieved. The implementation will require establishment of policies, procedures, standards and budgets. Look for 

 •      Automation Opportunities
•              Material Handling
•              Duplication
•              Redundancy
•              Decisions
•              Delays
•              Rework Loops
•              Non-Value Added Steps vs. Value-Added Steps

PROCESS MAPPING FOR PLANNING

RESOURCE PLANNING

•              MATERIALS

•              MANPOWER

•              TOOLS & MACHINERY

MANPOWER

ü             ORGANISING THE PROJECT EXECUTION TEAM

a.            Appointing Project head & technical team (HR & management)

b.            Project head will form the rest of the team

c.             Project head will allocate the responsibilities of staff

d.            Submitting RR of staff to management

ü             LABOUR CONTRACTORS

a.            Execution team will find out the suitable labour contractors

b.            Getting quotations from labour contractors

c.             Submitting quotations of contractors and get approval from management

d.            Work orders with detailed specifications and rates will be prepared

e.            Releasing of work order and starting the work

ü             SPECIALISED AGENCIES (FOR WORKS LIKE PILING, STP, ETC.)

a.            Identifying the specialized works in the Project

b.            Finding out the agencies, contractors or people who are doing that works

c.             Getting quotation for the works

d.            Submitting quotations of contractors and get approval from management

e.            Work orders with detailed specifications and rates will be prepared

f.             Releasing of work order and starting the work

MATERIALS

•              Site infrastructure – Barrication, site office, stores, cement godown, steel yard, labour sheds, borewells, power supply, logistics, shuttering materials storage

•              Cement & steel

•              Bulk materials- sand, aggregates, M-sand, quarry dust, hollow blocks, bricks, stones

•              Doors & Windows

•              Flooring materials and wall tiles

•              Painting materials

•              Water proofing materials and admixtures

•              Electrical & Plumbing materials

•              Amenities like lift, play area materials

TOOLS & MACHINERY

§            Concrete mixture machines

§            Vibrators, Earth Rammers, Bar cutting machines

§            Grinding, Chipping, drilling, demolishing tools

§            Props and spans

§            Shuttering sheets

§            Scaffolding materials

§            Lab Equipment

§            Safety materials

§            Vehicles

SCHEDULING   - Types of Schedules reqd.

• Drawings Schedule
• Material Schedule
• Staff Schedule
• Labour Schedule
• Special Sub-contractors Schedule
• Plant & Equipment Schedule
• Billing / Invoice Schedule
• Financial Schedules - Working capital, cash inflow and outflow, Direct and indirect costs

FINANCIAL PLANNING

•              Preparation of BOQ

•              Preparation of requirement of materials in the overall cycle of project

•              Preparation of Budgets

•              Cash flow throughout Project Cycle

CONSTRUCTION PROJECT QUALITY PLAN (PQP)

The Project Quality Plan (PQP) for construction work is a written plan which serves as the basis for the overall Project Quality Assurance System and identifies the Quality requirements, methods to achieve Project Quality objectives & continual improvements during the work execution.

PQP addresses the management of quality assurance activities such as the following:

1. Management Review Procedure

2. Internal & External Audit

3. Planning & Scheduling procedure

4. Project Progress Reporting Procedure

5. Pre-qualification Documents

6. Nonconformance Procedure/Control of Nonconformities

7. Document & Data Control procedure /Control of documents & data’s, receipts, correspondences, drawings, control of quality records.

8. Procurement Procedure

9. Material Control Procedure

10. Control of Inspection, Measurement & Testing Services

11. Laboratory & Sampling Procedure

12. Procedure for the Management of change

13. Corrective & Preventive Action Procedure

14. Design Measurement & Control Procedure

PQP is a structured document that outlines how you’ll handle quality on a particular construction project. Every Project needs  project quality control plan, organization quality manual, and standard operating procedures for effective Project management.

SAFETY PLAN

A construction safety plan is a document that outlines the procedures, rules, and regulations that are or will be put in place to protect workers over the course of a construction project. The document should not only focus on preventing accidents but also lay out responses to safety incidents, including rescue operations, emergency medical services, and post-incident review processes.

A construction safety plan should at a minimum include the following:

Responsibilities and chains of command: Who is primarily responsible for safety on the site? Who is responsible in their absence? Which members of the on-site team have completed first aid or other types of emergency response training?

Medical response: What medical services or devices are available on-site? How will emergency responders be contacted in the event of an injury, fire, or rescue?

Inspections: How and how often are safety inspections going to be carried out? Who will perform them?

Communication: How will safety protocols, procedures, and other information be communicated to workers? Who will conduct toolbox talks? What tasks will require a brief refresher any time a new employee is assigned to them?

Cleaning and organization: What regular housekeeping tasks are required? Who will be tasked with completing them and who is charged with ensuring that all equipment is properly stored after the work is completed or suspended for the day?

Safety gear: What PPE will be required for which tasks? How often must it be inspected or replaced?

Accident reporting: What are the post-accident procedures? How will incidents be documented?

Contractor management: How will contractor and contractor safety and training be ensured?

✡️ "If you fail to Plan - it is a Plan to fail"